Compare Fax Costs

UPS Fax vs. Online Fax

UPS per-page charges, trips to the store, and employee time can make traditional faxing expensive. This calculator shows your estimated monthly costs and highlights how online faxing could save your business time and money.

The Real Cost of UPS Faxing

A small legal practice in Seattle regularly faxes contracts, court filings, and client documents. With 6 staff members sending about 5 faxes per day, averaging 2 pages per fax, using UPS in-store fax services costs approximately $150 per month for service fees ($3 per page) and around $125 per month for travel and incidental expenses (~$5 per fax), bringing total monthly costs to roughly $275.

Switching to online faxing with a single shared account reduces the monthly cost to about $11.33, covering the $8.33 subscription and $3 for electricity. Staff can send and receive faxes directly from their computers or mobile devices, eliminating trips to UPS, reducing hassle, and saving both time and money.

How We Calculated Your
Faxing Costs

To estimate your monthly costs, we looked at UPS per-page fees, average wait times at the store, travel, and staff time. Since pricing can differ by location, we use average rates and conservative assumptions to keep the estimate realistic.

UPS Fax Service

Cost Component

Cost

Notes

Service Fees (Average)

$2.70 per page

Average cost per page (used for estimates).

Actual costs:
• Local Fax: $1 – $2
• Long Distance (US): $2 – $3
• International Fax: $3 – $5+

Travel / Transportation

~$5 per fax

Round-trip to UPS store. Can be prorated if batching multiple faxes.

Online Faxing

Cost Component

Cost

Notes

Subscription

$8.33

Can be shared among team members

Electricity

Power to run the computer

Cut Costs and Save Time on Faxing

UPS faxing can be expensive and time-consuming if your team sends faxes regularly. Every page comes with a fee, and each trip to the store takes time away from more important work. Over the course of a month, these costs—both in money and staff time—can quickly add up, making in-store faxing a surprisingly heavy burden on your business.

With online faxing, those costs disappear. You no longer pay per page, and there’s no need to leave the office or wait in line at UPS. At the same time, you gain digital document storage, instant delivery notifications, and real-time tracking, so every fax is secure, accounted for, and easy to manage.